University of Rochester, River Campus Libraries

Metadata Guidelines for Digital Projects

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  1. Media Type
Definition Identifies the electronic format type
Comments Terms come from the Internet Media Type (MIME) list, which includes both content types and subtypes. Content types include broader categories like audio, image, text, video. Subtypes include more specific information pertaining to the file types.
Examples ·         application/pdf

·         image/tiff

·         audio/mp4

Controlled vocabulary Yes. Use the MIME list.
Status Required
Display Recommended
Maps to MODS <physicalDescription>

<internetMediaType>

 

  1. File Name
Definition The name of the file that contains the digital object
Comments This non-MODS field is required for matching digital object files with MODS XML records
Controlled vocabulary No
Status Required
Display No
Maps to MODS Not applicable

 

  1. Source and Language of Cataloging
Definition The name of the organization that either created or modified the original record; and the language in which it was cataloged
Comments Source: River Campus Libraries, University of Rochester

Language of cataloging: eng

Controlled vocabulary Yes
Status Required
Display No
Maps to MODS <recordInfo>

<recordContentSource>

<languageOfCataloging>

<languageTerm authority=”iso639-2b” type=”code”>

 

 

  1. Rights
Definition General statement to communicate any copyright or reuse information to the general public
Comments  Select one of twelve standardized rights statements available at rightstatement.org
Controlled vocabulary Yes. Select a statement from rightstatement.org
Status Required
Display Yes
Maps to MODS <accessCondition>

 

  1. Access
Definition Information about restrictions imposed on access to a resource locally
Comments Use the following statement:

The [collection name] is open for research use. Researchers are advised to contact Rare Books, Special Collections, and Preservation prior to visiting. Upon arrival, researchers will also be asked to fill out a registration form and provide photo identification.

Controlled vocabulary Yes
Status Required
Display Yes
Maps to MODS <accessCondition type=”restrictionsOnAccess”>

 

  1. Use
Definition Information about use of a resource in a local institution
Comments Use the following statement:

Except in a few circumstances, Rare Books, Special Collections, and Preservation does not hold the copyright to materials in its care and, therefore, cannot grant or deny permission to use them. It is the researcher’s obligation to determine and satisfy copyright or other restrictions when publishing or otherwise distributing materials found in the collections. In all cases, Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester must be appropriately cited.  Please use the preferred citation. For more information contact rarebks@library.rochester.edu.

Controlled vocabulary Yes
Status Required
Display Yes
Maps to MODS <accessCondition type=”useAndReproduction”>

 

  1. Citation
Definition Provides a reference to the object for use as a citation in research
Examples ·         [Item title, item date], Edwin Booth Papers, D.129, Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester

·         Aesculus Parviflora, Ellwanger and Barry Horticultural Prints, BB.E47, Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester

Controlled vocabulary No
Status Required
Display Yes
Maps to MODS <note type=”preferred citation”>

 

 

 

Minimal-level Metadata Recommendations

All metadata elements where Status is Required or Required if available.

Element Required Required if available
Title Yes  
Creator and Role   Yes
Date   Yes
Material Type Yes  
Genre Yes  
Language Yes  
*Location Yes  
Call Number Yes  
Collection Title Yes  
Finding Aid   Yes
*Form Yes  
Media Type Yes  
File Name Yes  
*Source and Language of Cataloging Yes  
Rights Yes  
     
*Access Yes  
*Use Yes  
Citation Yes  

 

Note: While all fields marked with * are required, the values are standardized and found within the List of Elements.

 

U of R Metadata Guidelines for Digital Projects

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